Responsibilities of Cabinet Members:
a) All Cabinet members are not only responsible for their specific duties relating to their position, but also
for aiding in various Cabinet projects (i.e., College Weekends,
b) All Cabinet members are responsible for communicating with the four other Cabinets to keep each other better informed
of activities and to share resources and ideas.
c) When running an event, all Cabinet members are responsible for following the Risk Management Protocol as determined
by the Trent University Office of Student Affairs.
c) All Cabinet members are responsible for holding at least two (2) office hours per
d) All Cabinet members are responsible for maintaining a
binder containing information
pertaining to his or her position,
including a detailed report specific to his or her term
2. The President shall:
a) Give leadership, guidance, and direction to Cabinet.
b) Work to maintain good relationships between Cabinet and students,
student organizations, faculty, and administration.
c) Initiate and administer all policies and programs of Cabinet.
Sign instruments in writing on behalf of Champlain Cabinet in accordance with Article V..
e) Co-sign for financial affairs with the Treasurer.
f) Serve as the official representative of Cabinet on all suitable
occasions, or find a suitable replacement.
g) Represent the College to other Student Governance.
h) Act on their own authority, after consulting as many members as
possible, if the Executive Committee cannot be called together in time for needed immediate action, provided that he/she reports
to Cabinet at the next meeting on ratification of actions taken.
i) Maintain links between the Members of the College who sit
on University and College Committees and be aware of University, College, and Cabinet Committee development.
to the incoming President an annual report of the Cabinet?s activities at the
end of the academic year.
k) Be a member of the ISW Co-Chair Selection Committee.
both ISW and Pre-Week except in extenuating circumstances as approved by Cabinet.
m) Consult with ISW Co-Chair(s) on a daily basis during ISW to review daily
activities and overall budget for the week. In the event that the President cannot
attend ISW, he or she shall appoint a member of Champlain Cabinet Executive to act in his or her stead.
n) Maintain regular contact with the other Cabinet/Association Presidents.
o) Represent the interests of Champlain College
at Administration and Student Representative meetings, including bi-weekly Presidents? meetings.
p) Shall initiate the creation of the Executive Committee.
2. The Vice-President shall:
a) Assist the President in all business of Cabinet.
b) Succeed to the Presidency upon the resignation,
removal from office, or death of the President.
c) Preside at meetings of Cabinet in the absence
the Chairperson unless otherwise appointed.
d) Appoint the members of the ISW Co-Chair
e) Be responsible for opening nominations for ISW
f) Be responsible for two (2) Cabinet socials per
year and the organization of the Cabinet
g) Be responsible for taking minutes at Cabinet
meeting in the absence of the Secretary, unless
h) Be the Champlain Cabinet representative on the
and Student Services Committee
3. The Academic Representative shall:
a) Aid in the promotion of the peer-mentoring program at
important academic events and deadlines.
c) Write a letter of welcome to incoming Champlain College students, describing
academic services available to first year students, to be included
in the ISW Package.
the college master in organizing speakers and academic events.
e) Act as a liaison
between Cabinet and academic organizations within the University.
with Champlain College
student Senators when academic matters of a potentially serious
nature arise in Senate.
g) Be the
Cabinet representative for the Committee for Undergraduate Standings and Petitions (CUSP).
both ISW and Pre-Week except in extenuating circumstances as approved by Cabinet.
Communications Representative shall:
a) Be responsible for Champlain College
news in student
b) Be responsible for
a Champlain College Cabinet radio presence on Trent Radio.
c) Maintain a web page for Champlain
a general awareness of Cabinet meetings and events via e-mail, radio, print, and web page.
e) Be responsible for
the creation and distribution of a Champlain College newsletter to be published at least once a month to be named Down by the River.
5. The Community Affairs Representative
as a liaison between Champlain College and
b) Be responsible
for coordinating activities with agencies
such as the Trent United Way
Campaign, Blood Donor
Clininc and Peterborough AIDS
c) Be responsible
for promoting Champlain student
the Community Challenge. This
include organizing events and establishing regular
meetings with the
other college community
Be responsible for organizing community events in
conjunction with College weekend activities.
Chair the Fund Raising Committee.
6. The Cultural Affairs Representative
a) Encourage and organize artistic activities within the College.
b) Assist College Master in the preparation and advertising of cultural
events, speakers, and workshops.
c) Be responsible for promoting cultural symposiums or workshops such
as Cultural Outreach.
d) Organize and publicize to both University students and Alumni the annual Champlain College Film Festival.
e) Promote Trent International Program
and Trent International Students Association events.
f) Attend Religious Affairs
Sub-Committee Meetings, or
find a suitable
7. The Environmental Issues Representative
a) Work with environmental groups on the organization of events, publicizing
environmental concerns, and promoting environmental preservation.
b) Chair the Environmental Issues Committee.
c) Set up and maintain the Champlain environmental issues board in
d) Act as an advocate for student
and college space.
8. The First Year Representative shall:
a) Act as a liaison between
the first year students and
b) Undertake and present to Cabinet
a survey of first
year pertaining to Champlain College
events and activities. The presentation must be
completed and presented to Cabinet
at the first
following the February Reading Break.
c) Assist the On and Off-Residence
the fulfillment of their tasks.
d) Chair the Student Activity Committee.
e) Assist the Academic Representative in promoting the
peer-mentoring program at Champlain
9. The Male and Female Athletic Representatives shall:
Organize and encourage Campus Rec, intramural,
and inter-college sports and activities.
b) Regulate and maintain supplies
of College athletic
Be responsible for setting up and removing the
Attend Athletic Advisory Sub-Committee
or find a suitable replacement..
e) Co-ordinate athletic tournaments
during the college
weekends (Pig Bowl and Broomball), as well as a
floor hockey tournament.
f) Attend both ISW and
Pre-Week except in
extenuating circumstances as approved by Cabinet.
10. The Off-Residence Representative shall:
a) Work as a liaison between
the College Office, Cabinet, and Off-Campus students to provide representation and services for the aforementioned students.
a member of the Fund Raising Committee.
responsible for two events for Off Campus students.
both ISW and Pre-Week except in extenuating circumstances as approved
e) Be a member of the Transportation
find a suitable replacement.
11. The On-Residence Representative shall:
a) Work in coordination
with the Off-Residence Representative to organize events to unite On and Off-Residence students.
monthly meetings with Dons to discuss staircase life and events.
c) Be a member
of the Fund Raising Committee.
d) Assist the Athletic Representatives in the
of a Floor Hockey
a member of the Food and Housing Sub-
Committee, or find a suitable replacement.
The Secretary shall:
a) Keep minutes of all meetings
b) Make the minutes available
to Cabinet within three days after the meeting.
c) Make the minutes available
to the Student Body following approval by Champlain Cabinet.
c) Be responsible for inventory
and maintenance of
d) Have custody of all papers
relating to Cabinet.
e) Regularly report all correspondence
Have a key to the Cabinet mailbox, and check the
mail at least twice a
13. The Junior Senator shall:
a) Act as a liaison between the Senate and Cabinet. Senate representatives serve a two-year term in accordance with Section 12 of the Bylaws of the Trent University
b) Represent the interests of Champlain
College at the monthly President?s Executive Group (PEG) meetings.
c) Attend and participate in the proceedings of Student Senate Caucus.
d) Sit on at least two (2) university committees, in addition to attending Senate
meetings, Cabinet meetings, PEG meetings, and Student Senate Caucus meetings as a Senator.
e) Attend all regular meetings of the TCSA in the event that the Senior
Senator cannot attend said meetings, and as such fulfill all requirements of the Senior Senator?s position according to TCSA
Bylaws and Operating Policy.
f) Act as Chief
Electoral Officer (CEO) for all Cabinet General Elections, Bi-Elections, and Referenda.
g) Open the Fall General Election before
the end of the
14. The Senior Senator shall:
a) Act as a liaison between Senate
Senate Representatives serve a two-year term in
accordance with Section 12 of the Bylaws of the
b) Represent the interests of Champlain College
monthly President's Executive Group (PEG) meetings.
c) Attend and participate in the proceedings of Student
d) Sit on at least two university committees, in addition
to attending Senate meetings,
Cabinet meetings, PEG
meetings, and Student Senate Caucus meetings as a
e) Attend all regular meetings of the TCSA, and as such
fulfill all requirements
of their position according to the
TCSA Bylaws and Operating Policy, unless
extenuating circumstances apply. Report the election
of Senators to the Secretary of Senate.
The Social Representatives shall:
a) Appoint Co Chairs for Harvest Weekend and Bon
Temps Weekend in accordance with By-law
b) Act as Co Chairs for the Holiday Dinner, the Spring
Formal, and any other major events where Co-Chairs
are not selected
in accordance with By-law
c) Assist and act as a liaison between the Co Chairs and
Cabinet for the following College events:
- Bon Temps
d) Be responsible for soliciting the help of the incoming
Social Reps for the organization of Graduation
e) Be responsible for aiding in the organization of ISW
for the College.
f) Attend both ISW and Pre-Week except in exceptional
cases as approved by Cabinet.
g) Be responsible for the organisation
of College Dinners
at all College Weekends.
16. The Treasurer shall:
Be immediately responsible for the policy
administration of all funds of Cabinet and to present to
Cabinet a projected annual Cabinet budget by the
second meeting. A revised budget must be presented
no less than two weeks after the receipt of
the second levy cheque.
Maintain records and present financial
under General Accepted
c) Ensure that all financial matters are carried out in
accordance with the Champlain College
Financial Procedures, Appendix II.
Act with the approval of Cabinet on
all matters of
Allow books to be open to all Cabinet
f) Act as chief signing officer
for Cabinet on all financial
Ensure that the books and year-end
are reviewed by an accountant and presented to
Financial Services before
April 30th of the current
h) Must present each month?s financial
statement no later
than two weeks following the said month, as well as
the year-end financial statement at the Cabinet
i) Chair the Club Funding committee.
17. The Trent
Central Student Association (TCSA) Commissioner shall:
a) Act as a liaison between Cabinet
and the TCSA.
b) Be fully informed of
all business pertaining to Cabinet in relation to the TCSA, should such information be required by the Board of Directors
of the TCSA.
c) Distribute TCSA materials
to the Student Body.
d) Fulfill all requirements
of their position according to the TCSA Bylaws and Operating Policy, including, but not limited to:
i) Sit on at least
one Standing Committee of the TCSA and at
least one other Committee that may be of the University or
ii) Hold, at minimum, two office hours per week in the TCSA
office, that shall be publicized as per the By-Laws of the
iii) In addition to attending the Cabinet
of the TCSA.
of the Speaker:
a) Cabinet will appoint a Chairperson. Applications for the Chairperson will be invited during the Fall General Election. After a two week nomination period, the President will present the applications to
Cabinet. A two-thirds (2/3) majority vote at that meeting will ratify the appointment.
b) The Chairperson will have a
thorough understanding of parliamentary procedure, Robert's Rules of Order (newly revised), and should have at least
one year of experience with student government at the post-secondary level, where available.
c) The Chairperson will be the
Chair of the Executive Committee.
d) The Chairperson shall have authority
to convene a Judicial Committee to interpret this Constitution if deemed necessary by Cabinet.
e) The Chairperson has the authority
to cancel or postpone meetings of Cabinet, but only with the permission of the President or Vice-President.
f) In the event of a tied
vote, the Chairperson will cast the deciding vote.
g) The Chairperson will conduct
two reviews of the performance of the Executive members of Cabinet, one each term, by way of consultation with other members
Removal of office can occur at a meeting with a two-thirds (2/3) majority vote of cabinet. The acting Chairperson will chair this meeting.
The Vice-President is the President's voice in the numerous subcommittees on Cabinet. Also there to
supply an element of leadership to the members of Cabinet, they also play a critical liaison role between the students of
Champlain and the College Administration.
The Secretary's duties on Cabinet include taking minutes for each Cabinet meeting, distributing that
information to the student body of Champlain, and general welfare (ie. tidiness) of the Champlain College Cabinet Office.
The Treasurer is responsible for the Financial well-being of Cabinet. Their primary responsibility
is creating and maintaining a budget for their respective Cabinet's fiscal year.
Male and Female Athletic Representatives:
These two representatives are responsible for nearly every aspect of athletic activity you see around
Champlain College. Everything from organizing weekend road hockey tournaments, to getting the word out about both University
Varsity Sports (i.e. Rowing, Fencing, Rugby) and Intramural Sports Deadlines. The two largest tasks being organizing Harvest
Weekend's Pig Bowl Tournament, and Bon Temp's Broom ball Tournament. If you a question about any athletics at Trent, these
guys will know.
These two representatives' duties stem mainly around getting all of Champlain's Off-Campus members
involved in the College. From such things as off-res barbecues to special nights at the Ceilie they are called upon to spread
the good word of Cabinet to members of the College not living in residence. They are also responsible for establishing the
Buddy House System.
The On-Res Rep (as we call them) is responsible for promoting the college's events to On-Campus students.
The On-Res Rep always lives in residence at Champlain. They plan such events as Mystery Bus Trips, Movie Nights, and Bon-Fires.
They work with the Off Residence Representatives to both promote and establish the Buddy House System.
Senior and Junior Senators:
These two folks are Champlain's voice on the University's Board of Governors who sit on the TCSA Senate.
They are also responsible for running both our Fall By-Elections and our Year End Elections. The Junior Senator position lasts
two terms of office (2 years). The first term is served as Junior Senator, the second term as Senior Senator.
The Communications representative is responsible for presenting the College Cabinet to the various
forms of Student Media around Trent University. They write weekly news articles for the Arthur, produce a Champlain Radio
Show on Trent Radio, and help to maintain this web page.
Environmental Issues Representative:
This position involves presenting the environmental concerns of Champlain College to the Administration
of the University. maintaining and promoting Promise Rock Nature Area, and heading the Champlain Environmental Issues Committee.
Cultural Affairs Representative:
The cultural affairs representative duties involve organizing cultural events for, with and by the
Champlain College Community. They work in conjunction with the College Master.
Community Affairs Representative:
The community affairs representative is Champlain College Cabinet's primary liaison with the various
community groups around the Peterborough area. They are responsible for getting Champlain Students involved in the community.
First Year Representative:
This position is always chosen in the Champlain Fall By-Elections. This a student in their first-year,
who's primary role is to provide an outlet for the ideas and concerns of other first-year students to Champlain's Cabinet.
This representative of the Cabinet sits on and votes in the Trent Central Student's Association. Their
primary job is to represent the concerns of Champlain Students to the TCSA.
This representative is responsible for organizing a peer mentoring program at Champlain College, and
advertising important academic events and deadlines. They also write a letter to new students at Champlain describing academic
services available to all students. And finally they assist the College Master in organizing speakers and academic events.